The Practice Management System Built to Grow Your Day Spa or Skin Studio
Trusted by Aestheticians, Laser Technicians & Studio Owners
Everything You Need, Right From Your Tablet or Labtop
Cloud-Based EMR & Online Booking: Power in Your Pocket
Take you client records anywhere with Aesthetic Record’s cloud-based EMR. Access client charts on-the-go or bring AR into the treatment room with the iOS Provider App.
Aesthetic Record’s Online Booking and eCommerce platform lets clients browse, book, and buy from your website anytime — fully synced to your AR schedule and Business Insights.
Anywhere Access
Your team can login to Aesthetic Record via the web or iOS app anywhere, anytime to check upcoming appointments, review paperwork, complete charts, or send invoices. Each user has a secure login with 2FA that keeps client data safe no matter where you choose to work.
Online Booking
Your new leads and existing clients can book with you 24/7 via your branded online booking site. Choose your theme color, add a custom domain, decide which services to display and what items to sell so you can generate revenue outside of business hours.
Patient Communications
Send automated appointment confirmations and reminders, pre and post treatment instructions and surveys based on pre-configured time intervals you set. Communicate with patients in real time with AR’s HIPAA-secure inbox on web and iOS.
The Most Robust Financial Services Platform in the Industry
Checkouts should be as smooth as your facials. With AR’s integrated POS and Patient Wallet, every payment, package, and credit stays in one secure system.
Tap to Pay with iPhone & Text-to-Pay
Collect payments instantly — no terminals required.
Gift Cards & Credits
Sell eGift cards online and in clinic, and redeem them with just one click.
Packages & Prepaids
Store pre-paid treatments, packages or membership benefits inside the Patient Wallet for accurate tracking and easy redemption at checkout.
Patient Financing
Give more clients the power to say yes to your treatment recommendations when you offer clients any of AR’s 5 Buy Now, Pay Later options.
Financial Reporting
From booking to checkout, your client data is integrated into one system improving accuracy, increasing efficiency, and providing a detailed financial picture of what’s happening in your spa.
Membership & Loyalty Programs
Turn one-time visits into lifetime loyalty with AR’s membership engine. Create tiered programs, automatic billing, and built-in perks that keep guests engaged month after month.
Automated Billing
Clients can enroll online or in clinic in your membership programs. Payments are processed automatically each month with full dashboard access to predict your monthly revenue and monitor any payment issues.
Member Perks
Decide how to reward your clients with configurable loyalty options. You can deposit their monthly payment into the Patient Wallet or give them free perks each month. You can also offer standard discounts or give members bigger savings on select treatments.
Flexible Levels
You can create multiple memberships to reward patients with different needs. Whether you offer one membership or many, there’s no additional work for your staff. Enrollment, payments, and financial reporting are all automated so the program runs without manual effort.
Integrated Retail & Inventory Management
From skincare to supplements, your inventory represents a significant cost for your spa, but also the potential for major revenue — but only if it’s managed well. Add the inventory you use for every service, retail SKUs and medical supplies so you can track your COGS and inventory usage with up-to-the-minute accuracy.
Unified Inventory
From adding stock into your inventory to adding a treatment to a client’s chart or selling a retail item, every action you take with your products is logged so you can see the entire supply chain. You can track what’s been sold vs. used, provider and product usage, and sales trends, all while keeping close tabs on your expirations dates and cost to the business.
Inventory Reconciliation
Never lose track of what should be on the shelf with inventory reconciliation. Account for what’s being used for backbar procedures, damage out what’s expired, and find any discrepancies that could point to issues with your inventory management.
Inventory Insights
Take advantage of consumption, cost and trend data in AR’s Business Insights. Query year-over-year usage, see which of your providers are product champions, monitor discount usage and closely follow cost to company for better data-driven decision making.
An Integrated Ecosystem
Aesthetic Record connects with some of the industry’s most used third-party integrations so you can consolidate your operations into one platform.
Shopify Integration
Connect your online Shopify inventory to Aesthetic Record so you can prevent stockout issues online and in clinic and get a clear picture of your Shopify financials from AR’s Business Insights
Qualiphy Integration
If you’re performing services that require a Good Faith Exam but don’t have an NP or PA onsite each day, you can use Qualiphy for all of your GFE needs. For only $27.99, they can completed a virtual exam and write standing orders for your patient.
RepeatMD
Increase client engagement and generate more revenue with RepeatMD’s client-facing app, and connect every reward and redemption to the AR Patient Wallet.
Telehealth
Expand your skincare sales from coast-to-coast with virtual consults conducted via AR’s integrated HIPAA-compliant telehealth platform. Set up front payments or use text2pay from AR Pay to simplify transactions. Every visit transcript is recorded in the client’s profile for easy chart notes using ChartSmart AI or traditional charting. You can build an entire virtual component to your practice and make it easily available to remote clients via Online Booking.
LeadAR CRM & Marketing Automation
Your clients come for treatments — but they return for how you make them feel. LeadAR keeps that feeling alive through personalized, automated communication that builds connection and loyalty.
Automated Follow-Ups
Send reminders, thank-yous, and rebooking nudges automatically. Build workflows based on the client’s activity in Aesthetic Record that ensure a personalized touch at every checkpoint.
Targeted Campaigns
Segment your client or lead list with tagging for things like memberships, treatments received, or lead stage. Manage leads across multiple channels like social, SMS, emails and live chat with pipelines and a unified conversations portal.
Multi-Channel Marketing
Manage your Meta and Google ads, run email and SMS campaigns, automate your DM responses, and monitor comments and mentions on Instagram and Facebook from one centralized hub.
Review Requests
Turn happy clients into five-star promoters with intelligent review requests that connect to your Google Business Profile. Leverage AI responses to make sure each respondent is acknowledged and monitor your review performance with return rate tracking and keyword analysis.
Loved by thousands of Aesthetic Professionals Across the US
Michael Robertson
We’ve been with Aesthetic Record for nearly five years, and it’s been one of the best investments we’ve made for our practice. Aesthetic Record is by far one of the most advanced EHRs in the aesthetic space, always pushing for improvement.
Amanda Dalton
Consistently providing prompt and helpful support to our nurse members. Their commitment to ensuring nurses feel supported and can efficiently use the system is truly evident.
Kenny Ash
Its tailored design for Medspa’s has allowed us to build our entire practice around a membership model, setting us apart from competitors. The POS and practice management features are seamless, and the support team is exceptional—always responsive and helpful. Aesthetic Record has truly elevated our operations and patient experience.
Heather Speert, RN
Spirited has been with AR for five years and has played a key role in my business growth. As a solo practice, I’ve benefited from their consulting, EMR, POS, CRM, and LeadAR. Bobbie, my consultant, keeps me organized, helps set goals, manages inventory, and guides important decisions, like partnering with RepeatMD, Cherry, LeadAR, and purchasing my first laser. The value they bring makes every dollar well spent.
Renée Moran, DO
Streamlined scheduling, seamless charting, and powerful analytics all in one place. It’s not just a software, it’s the backbone of my business operations.
Erika Barry NP-C & Hanieh Khorshidi NP-C
From seamless charting and photo documentation to integrated scheduling and inventory management, it has streamlined our workflow and enhanced the patient experience.
Jessica Sarkis, PA-C
Aesthetic Record has completely streamlines our workflow. From charting and inventory to invoicing and communication, every part of our process is now seamless and efficient.
We’ll Help You Launch Fast & Confidently
When you sign up with Aesthetic Record, you get an entire onboarding team focused on your success. Your Onboarding Specialist and Client Success Coach will support you at every step in your first 90 days, and our Project Management Team can do the heavy lifting of building out your system and migrating your existing data to Aesthetic Record.
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