Electronic Medical Records for the Modern Medical Spa
Aesthetic Record’s Complete EMR isn’t just an electronic charting tool — it’s the foundation of your practice’s clinical excellence. Designed to simplify documentation, protect compliance, and connect seamlessly with your front and back office, it keeps every detail organized so you can focus on what matters most: patient care.
From Startup to Scale, We’re Built for Every Stage.
See how AR powers your next move.
Complete, Compliant Charting
Capture every detail of the patient journey with precision and ease. From procedure notes to treatment photos and markings, AR keeps your records accurate, compliant, and complete.
Customizable Templates
Build or modify procedure notes and create predictive note snippets to match your clinic’s exact workflow.
Photo & Treatment Markings
Document before-and-after visuals with high resolution photography, injection points, and dosages directly on patient images.
Accurate Recordkeeping
Every chart automatically syncs to the patient’s profile for full traceability, document linking and payment history.
Regulatory Confidence
Meet compliance standards with timestamped entries and detailed treatment logs including a detailed chart auditing workflow that protects your providers and Medical Directors.
Mobile Charting That Moves With You
Put your EMR in your hands — literally. With the iOS Provider App, you can document treatments in real time, from the treatment room, events or concierge visits.
ChartSmart AI
Reduce your charting time by up to 80% with AI-driven charting that start with a simple dictation or ambient recording of a patient encounter.
Patient Paperwork Sync
Check whether patients have completed their consents and questionnaires in advance on the appointment card, and automatically connect their documents to their chart whe you create a procedure.
Draw Tools & Sticky Notes
Customize your charting entries with a full suite of draw tools. This gives you a roadmap to follow during their next treatment and can serve as an invaluable reference in the case of an adverse event or patient concern. Add sticky notes to patient charts so anyone accessing the patient’s chart is privy to important information or reminders about preferences, balances, life events and more.
Seamless Navigation
View medical history, allergies, photos, and notes from a single screen. Everything you need to know about your patient in one easy-to-navigate system.
Inventory That Manages Itself
Forget manual counts and post-day adjustments. When you chart a treatment, it deducts inventory in real time so you can eliminate manual entry and keep your usage numbers up-to-date.
Real-Time Deductions
Product units auto-subtract from your inventory once they are charted. Add traceability to connect the right lot numbers for the most accurate Cost to Good Sold numbers.
Accurate Tracking
Access detailed inventory logs to see exactly how each inventory unit is flowing through your practice. From new stock to procedure usage, transfers, Shopify sales and expiry, you know what to expect on the shelf at any given time.
Reduce Waste
Monitor expiration dates, track provider and backbar usage, and quickly uncover when inventory has inadvertently gone missing or has been misued.
Fully Integrated
Connect inventory usage to provider performance and financial health with a fully integrated data workflow that ties product to profit.
Follow-Ups That Strengthen Patient Relationships
Keep patients engaged and supported long after their visit. Automated follow-ups and surveys turn post-care outreach into a consistent, effortless process, and 2-way texting makes it possible to help clients in the moment via AR’s HIPAA-secure portal.
Automated Surveys
Send personalized surveys to gauge satisfaction with your practice, providers and results at various timepoints in the patient journey.
Treatment Reminders
Create treatment reminders to be send at various intervals leading up to an appointment. This increases the likelihood patients wil make it to their appointment and on time!
Improved Retention
When patients voice a concern via survey, you can take immediate action to address the issue and turn it in to an opportunity to strengthen your relationship.
Better Communication, Better Outcomes
Use AR’s HIPAA-compliant, 2-Way messaging to answer patient questions, address concerns, and get real time updates on their post-treatment recovery.
Checkout That Captures Every Dollar
Your EMR is also a practice management tool, connecting clinical care to financial performance. By tying charting directly to checkout, it eliminates missed charges and keeps revenue flowing where it belongs — in your practice.
Chart-to-Cart Connection
Once you complete a patient chart, it instantly populates in the cart, reducing manual record transfer and increasing speed and efficiency for staff.
Eliminate Revenue Leakage
From automated cancellation charges to recurring membership payments and service deposits, your expected revenue is never left to chance.
Fast & Accurate Payments
With integrated payment options like credit cards, instant bank payments, and patient financing platforms, you get instant verification of successful payments and two business day payouts.
Full Financial Transparency
Track every dollar, every discount, and every reward redemption with complete visibility in AR’s Business Insights.
Analytics That Power Smarter Decisions
Efficiency and accuracy are major benefits of end-to-end data management, but when it comes to decision making, it creates a goldmine of clinical intelligence. Aesthetic Record transforms your patient encounters, purchases, inventory trends, and provider behaviors into actionable data that drives growth and quality of care.
Outcome Tracking
Review treatment performance across patients and providers with chart audits and patient survey results.
Trend Insights
Identify popular services, seasonal demand, and provider efficiency across 70+ business reports.
Clinical Compliance Reporting
Medical Director and Provider’s Rooms bring transparency and organization to chart completion, request for more information. and full MD sign-off.
Strategic Planning
Use patient and service data to refine protocols, uncover scheduling inefficiencies, identify pricing gaps or inform how you expand your offerings.
The Aesthetic Record Advantage
AR’s complete Electronic Medical Records & Practice Management ecosystem brings structure, security, and simplicity to your clinical operations. It’s more than clinical documentation — it’s the heartbeat of your practice. From compliant charting to data-driven decision making to a unified system that reduces complexity and eliminates wasted time, AR is intelligently built for the modern aesthetic clinic.
Learn More About AR’s EMR & Practice Management Ecosystem
Built to Support Every Stage of Your Aesthetic Journey.
Book a demo and experience the difference.